Managers may use formal written tools such as emails, blog entries, orientation training materials or newsletters. They are categorized as formal and informal communications that have their own set of characteristic features. Effective written communication requires great skills and competencies in language and vocabulary use. Increase in Efficiency: Such Communication increase overall efficiency of the management as organizational rules and procedures are required to be followed always. Free Environment: Informal communication is done in a free environment in that there is no pressure on any officer.
Such type of communication takes place between managers or employees of same cadre or between superior and subordinate and vice versa. It is often a source of rumors and moves very quickly. Disadvantages of Informal CommunicationInspite of many advantages, informal communication has certain disadvantages: a Informal communication contains facts, deceptions, rumors and unclear data. On the flip side, the quite a few benefit of informal communication is it touring on the quick cost of incomes the willpower throughout the hour. Formal communication includes all situations where communication has to occur in a set formal format. So it is helpful in future decision making. It is sending a message without using words to convey meaning.
While the subject of informal communication can be business-related, it need not be. Not all communication in an organization is formal. Inspite on many advantages, informal communication has certain disadvantages. Not really, but it's a cue to their status. Organizations can enjoy the following advantages from formal communication: Increasing attention: Formal communication follows prescribed rules and regulations. Co-ordination of Work: Formal communication provides the scope of co-ordination among various functions and departments of an organization. Written communication is more precise and explicit.
Less Errors and Mistakes: It maintains all formalities of communication for which there is less chance of errors and mistakes. On the other hand, in the case of informal communication, the supporting documents are not available. Advantages of Communication Communication has advantages. Each can be planned, but informal communication is usually spontaneous. For example our correspondence or letters to the Air Headquarters will differ in wording and format from a note that we scribble on a draft piece of paper an email that we write to our everyday friends. Profitable organizations rely on formal and informal business communication patterns. Online interaction can also be impersonal.
The receiver also receives the message and conveys his response to the sender with due care. The mission statement of a business is communicated to everyone who works there. Most of the communication in organizations is done formally. Informal communication does not have any rigid rules and guidelines. However, these can lead to personal interactions, stories and ideas that were not on the original agenda.
It creates an authoritarian culture in the organization. Purpose of Formal Communication Formal business communication is a strategic exchange of information that supports a clear agenda. In this communication, sender transmits the message consciously. Form the above discussion we can conclude that success of an organization primarily depends on formal communication. Informal interactions allow authentic relationships to be built and alternative methods to create meaning in the organization.
Such type of communication spreads very fast and it is very difficult to detect the source of same. Managing the communication process is the key to successful outcomes. It may be oral or written but complete record of such communication is maintained in an organisation. Costly: This sort of maintains all formalities of communication for which it involves more cost. Probability: In probability network, an individual communicates with other individuals at random. Hence formal communication is straightforward, official and always precise and has a stringent and rigid tone to it.
Communication may be intentional or unintentional, may involve conventional or unconventional signals, may take linguistic or nonlinguistic forms, and may occur through spoken or other modes. As it is understood, this communication can always have a later use as a means of information since it is permanently written. Thus it becomes crucial to know that what you have spoken or written has a crystal clear meaning with no indirect hints that could make a conversation difficult. News briefs and executive appearances are also creative ways to enhance business relationships through formal communication. Some of primarily crucial benefits of typical communication is it is positively endorsed by the written report or every documentary proof. Formal communication is one that passes through predefined channels of communication throughout the organization.